Long-term Preservation Policy

Long-term Preservation Policy

Thoughts Review (TR) is committed to ensuring the permanent accessibility, integrity, and authenticity of its scholarly content. This policy outlines the journal’s approach to digital preservation, the systems and partnerships used to safeguard published articles, and the measures taken to guarantee that content remains available to readers and researchers in perpetuity, regardless of changes to the journal’s platform, publisher, or operational status.

This policy aligns with the Principles of Transparency and Best Practice in Scholarly Publishing (COPE, DOAJ, OASPA, WAME) and the preservation requirements of major indexing databases, including the Directory of Open Access Journals (DOAJ) , Scopus, and the Web of Science.

1. Purpose and Scope

This policy applies to all scholarly content published in Thoughts Review, including research articles, review articles, and other contributions. It governs:

                                                              i.      The journal’s commitment to long-term digital preservation.

                                                            ii.      The preservation systems and services used.

                                                          iii.      The content covered by preservation arrangements.

                                                          iv.      The conditions under which preserved content is made accessible.

                                                            v.      The responsibilities of the journal, its publisher, and preservation partners.

2. Commitment to Long-term Preservation

Thoughts Review recognizes that the scholarly record must remain accessible and usable for future generations of researchers. The journal is committed to:

1.      Depositing all published content in recognized, trustworthy digital preservation systems.

2.      Ensuring that content remains retrievable and readable despite technological changes.

3.      Preserving the authentic original version of each published article, including its formatting, pagination, and associated metadata.

4.      Maintaining preservation arrangements that are independent of the journal’s current hosting platform or publisher.

5.      Complying with international standards and best practices for digital preservation, including those recommended by DOAJ and the Keepers Registry.

3. Preservation Systems and Partners

Thoughts Review utilizes the following systems and partnerships to ensure long-term preservation of its content:

3.1 PKP Preservation Network (PKP PN)

The journal is published on the Open Journal Systems (OJS) platform. OJS journals are eligible for inclusion in the PKP Preservation Network (PKP PN) , a distributed digital preservation service developed by the Public Knowledge Project (PKP) .

The PKP PN:

                                                              i.      Uses the LOCKSS (Lots of Copies Keep Stuff Safe) protocol to preserve content across a geographically distributed network of preservation nodes.

                                                            ii.      Preserves the raw journal content as generated by OJS’s export tools, ensuring the authentic original version is retained.

                                                          iii.      Automatically harvests new content from registered journals, eliminating manual intervention.

                                                          iv.      Operates as a dark archive, meaning preserved content is not publicly accessible until a trigger event occurs (such as the journal ceasing publication or its platform becoming unavailable).

The journal will register with the PKP PN by enabling the LOCKSS OJS plugin and agreeing to the Preservation Agreement, which sets out the terms of preservation and access.

3.2 Additional Preservation Arrangements

Where appropriate and feasible, Thoughts Review may also pursue preservation through additional recognized services, such as:

1.LOCKSS (Lots of Copies Keep Stuff Safe) — a decentralized preservation system based on multiple redundant copies.

2.CLOCKSS (Controlled LOCKSS) — a not-for-profit dark archive governed by libraries and publishers.

3.Internet Archive — for supplementary backup and accessibility.

The journal will document any additional preservation services used and update this policy accordingly.

4. Content Covered by Preservation

The following content is covered by the journal’s preservation arrangements:

                                                              i.      Research articles — final published Versions of Record (HTML and PDF).

                                                            ii.      Review articles and other peer-reviewed scholarly contributions.

                                                          iii.      Editorials, announcements, and non-research content — where feasible and appropriate.

                                                          iv.      Associated metadata — including titles, authors, affiliations, abstracts, keywords, DOIs, and licensing information.

The journal aims to preserve the Version of Record as the definitive published version, ensuring that the scholarly record reflects the final, citable form of each article.

5. Persistent Identifiers

Thoughts Review assigns Digital Object Identifiers (DOIs) to published articles through Crossref. DOIs serve as persistent links to the scholarly record and are included in preservation metadata to ensure that preserved content can be reliably located and cited.

The journal is committed to maintaining the accuracy and persistence of DOIs and to updating metadata when corrections, retractions, or expressions of concern are issued.

6. Access to Preserved Content

Preserved content in the PKP PN and similar dark archives is not publicly accessible under normal operating conditions. Access is granted only after a trigger event, which may include:

Ø  Explicit notification by the journal’s management that the journal has ceased publication.

Ø  Prolonged cessation of deposits into the preservation network, indicating that the journal is no longer active.

After a trigger event, the preservation service will make the preserved content openly accessible, ensuring that the scholarly record remains available to the research community.

7. Responsibilities of the Journal and Publisher

Thoughts Review and its publisher are responsible for:

                                                              i.      Ensuring that all published content is deposited in the designated preservation systems in a timely manner.

                                                            ii.      Maintaining accurate and complete metadata for preserved content.

                                                          iii.      Informing preservation partners of any changes to the journal’s status, platform, or publication schedule.

                                                          iv.      Notifying preservation services and indexing databases of corrections, retractions, and expressions of concern.

                                                            v.      Reviewing preservation arrangements periodically to ensure they remain effective and aligned with international standards.

8. Compliance with International Standards

This policy is developed in accordance with internationally recognized standards and best practices, including:

                                                              i.      Directory of Open Access Journals (DOAJ) — DOAJ requires that open access journals have a documented plan for digital preservation and that content is continuously deposited in a recognized archive. DOAJ identifies the PKP PN as a suitable preservation service for OJS journals.

                                                            ii.      PKP Preservation Network (PKP PN) — the journal follows the PKP PN’s preservation agreement and technical requirements for OJS journals.

                                                          iii.      LOCKSS — the journal’s preservation arrangements are based on the LOCKSS protocol, which ensures decentralized, distributed preservation and perpetual access.

                                                          iv.      Keepers Registry — the journal aims to ensure that its preservation arrangements are visible and discoverable through the Keepers Registry, which tracks the preservation status of scholarly journals.

                                                            v.      Committee on Publication Ethics (COPE) , Open Access Scholarly Publishing Association (OASPA) , and World Association of Medical Editors (WAME) — Principles of Transparency and Best Practice in Scholarly Publishing.

9. Policy Review

Thoughts Review periodically reviews and updates this Long-term Preservation Policy to ensure continued alignment with evolving standards of digital preservation and the expectations of indexing databases. The editorial team is responsible for implementing this policy consistently and for reviewing it when significant developments arise.

Any revisions to this policy will be published on the journal website.

Contact

Questions or concerns regarding this Long-term Preservation Policy should be directed to the Thoughts Review editorial office using the official contact details published on the journal website.

Website: https://www.thoughtsreview.com/index.php/TR

ISSN (Print): 3106-9509

ISSN (Electronic): 3106-9517

Platform: Open Journal Systems (OJS)

Preservation: PKP Preservation Network (PKP PN), LOCKSS

Licence: Creative Commons Attribution 4.0 International (CC BY 4.0)